AI-powered lesson intelligence

We help tutoring companies monitor lessons without adding headcount.

TutorTracer uses tutoring session transcripts to calculate real chargeable time per lesson, identify positive and unsatisfactory tutor performance, and suggest commercial strategies to increase your bottom line.

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Lesson summary

8 January 2026

Tutor

John Smith

Student

Jessica Taylor

Mathematics Methods – Calculus

Effectiveness

8.6 / 10

+12% vs org average

Potential issues

3 issues

+5% vs org average

Planned time

4:00 pm – 5:00 pm

1.0 hour billable

Actual time

4:03 pm – 5:28 pm

1.42 hours billable

Billing

$50.00 → $71.00

$50/hr · +$21.00 vs plan

Additional fees recoverable

$21.00

Positive indicators

+Student defined their calculus goal before warm-up.
+Tutor’s analogies re-engaged the student mid-lesson.
+Recap + practice plan emailed immediately after.

Issues identified

!Tutor arrived 3 minutes late.

4:03:12 pm · View recording
!Tutor promoted ABC Tutors discounts to the student.

4:45:13 pm · View recording
!Student remained confused about the chain rule summary.

5:12:40 pm · View recording

Manual reviews can't keep up.

Thousands of virtual lessons happen every week. Spot-checking a handful of recordings leaves hidden issues undetected: tutors sharing inaccurate teachings, frequent late arrivals, or even attempts to poach your students. TutorTracer's proprietary platform inspects every single lesson in real time and prompts you to resolve risks before they fester into churn or compliance violations.

The old way

Hours spent downloading and replaying lessons – or skipping reviews entirely.
Tutor performance and issues slip by unnoticed until families flag them.
Top tutors blend into the pack instead of being rewarded with more work.

The TutorTracer way

Real-time reviews of every lesson pulled directly from your virtual classroom tools.
Alerts for poor quality moments, policy violations, and student retention risks.
Automatic chargeable-time calculations so billings increase when lessons run long.

Everything quality teams need in one pane of glass.

Full-session coverage

Every lesson is reviewed minutes after it ends, eliminating the labor cost of manual sampling and missed issues.

Transcript-backed resolution

Alerts include transcript quotes and timestamps so operations teams resolve problems faster and avoid disputes.

Billing uplift engine

Automatically identifies true chargeable time so finance teams can invoice accurately and capture potentially missed revenue.

Risk firewall

Flags incorrect teachings, policy breaches, lateness, and poaching attempts before they become business-threatening incidents.

Profit-focused analytics

Visualise performance by tutor, subject, or customer to target coaching, bonuses, and expansion work.

Review & retention engine

Identifies highly satisfied students and parents for Google review prompts while surfacing at-risk learners for proactive outreach.

How it works

From session to insight in three automated steps.

Connect your classroom tools

Secure integrations pull transcripts from your virtual classroom host every five minutes – no manual uploads or CSV wrangling.
Let TutorTracer analyse

Each lesson is scored, summarised, and judged against your playbook of quality criteria and compliance rules to surface high performers and potential issues.
Boost revenue automatically

Every team gets prioritised queues so you mitigate risk fast, allocate extra work to high performers, and invoice accurately when lessons run long.

Request the TutorTracer demo

Request a TutorTracer walkthrough and be first to access the only real-time QA and commercial intelligence platform built for tutoring companies.

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